The Office Coordinator is a critical role responsible for ensuring seamless day-to-day operations and providing essential administrative and logistical support to the Customer Development team. You will be instrumental in managing office resources, coordinating meetings, handling correspondence, and facilitating key office-related processes. This role requires exceptional organizational skills and a proactive, service-oriented mindset to directly support the team’s overall productivity and success.

This is an on-site position based out of our Rosemont office. The ideal candidate should feel comfortable working from this office Monday through Thursday and supporting a team of 35-40 individuals.

Responsibilities:

• Coordinate on-site and off-site meetings for department
• Screen and prioritize all correspondence as well as drafts responses
• Coordinate the use of shared conference rooms and other resources. Manages incoming & outgoing mail & carrier shipments, office supplies and equipment
• Manages entering/exiting process for New Hires, Transfers, Terminations
• Assist HR, Training Managers with in-house training
• Assistance to the team with questions and plans ahead to troubleshoot issues
• Create an efficient process to disassemble and collect equipment from Terminated/or Transfer employees after HR notification
• Prepare product sheets, price sheets, wall charts and data; Support remote organization on as-needed basis
• Provides ongoing administrative support for the designated team including travel planning, HR assistance, system troubleshooting, and miscellaneous needs
• Support of the day to day operations

Basic Qualifications

• Bachelor’s Degree
• 5+ years of applicable experience in an administrative or coordination role
• Demonstrated proficiency in Microsoft Office and Google Suite (i.e, Sheets, Slides, Docs)

Preferred Qualifications

• Exceptional organization skills and strong attention to detail
• Ability to communicate effectively with all levels within the organization
• Proven ability to manage competing priorities and time-sensitive tasks effectively
• Flexible to jump to another project at a moment’s notice – recognizes the need for urgency – flexibility/agility
• Presents a positive, professional, self-confident image and maintains professional work ethics, i.e. confidentiality